> ## Documentation Index
> Fetch the complete documentation index at: https://vaquill.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.
# Contract Obligations and Renewal Tracker
> Build an obligations register and a subscribable renewal calendar across a contract portfolio so auto-renewal traps never slip
**Best for:** building an obligations register and renewal calendar across a 100+ contract portfolio so auto-renewal traps and notice deadlines never slip.
Surfaces key dates, auto-renewal traps, and the substantive obligations that bind your company, then emits both a register you can read and an iCalendar feed you can subscribe to.
| | |
| -------------- | ------------------------------- |
| Category | In-House |
| Jurisdiction | Any |
| Practice areas | Commercial, operations |
| Runtime | 4-20 minutes |
| Queue | Long-running (two-hour ceiling) |
## What you need
| Slot | Required | Count | What goes in it |
| -------------------------- | -------- | ------ | ------------------------------------------------------ |
| **Contracts in portfolio** | Yes | 1-2000 | Vendor, customer, and partner agreements to inventory. |
## Inputs
| Field | Type | Required | What it changes |
| ------------------------------------------------- | ------------ | -------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Register name | Text | No | Used as the ICS feed name and the register DOCX title. **Keep it stable across re-runs** so existing calendar subscribers do not end up with duplicate feeds. |
| Reminder cadence (days before deadline) | Multi-select | No | 120, 90, 60, 30, 14, 7. The ICS feed emits a `VALARM` at each selected offset. Industry norm for auto-renewals is multi-stage 120/90/60/30. Defaults to 30 days. |
| Obligation types to track | Multi-select | No | Auto-renewals and notice-of-non-renewal deadlines, payment milestones, deliverable and SLA deadlines, audit-right windows, insurance and COI renewals, indemnification triggers, data-processing certifications. Leave blank to track everything. |
| Materiality threshold (USD) | Select | No | No threshold, $1,000, $10,000, $50,000, $100,000. Suppresses obligations whose underlying contract value is below the floor. |
| Default notice period when the contract is silent | Select | No | 30, 60, 90, 120 days. Used when a contract does not specify one. Defaults to 60. |
| Portfolio side | Select | No | Vendor-facing (we are the customer), customer-facing (we are the vendor), mixed. Drives whose obligations get priority in the register. |
## How it runs
A matrix-review pipeline with a calendar-building render stage.
Builds an extraction matrix over the portfolio: counterparty, effective and expiration dates, auto-renewal mechanics, notice windows, and the obligation types you selected. Every cell is answered against one contract.
Resolves dates, applies the default notice period where a contract is silent, and drops obligations below the materiality floor.
Rolls up the portfolio view and runs the synthesis verifier.
Writes the two DOCX artifacts and builds an RFC 5545 iCalendar feed with one `VEVENT` per renewal window and a `VALARM` at each reminder offset you chose.
## What you get
| Artifact | Format | Contents |
| ------------------------ | ------ | --------------------------------------------------------------------------------------------------------------------- |
| **Obligations Register** | DOCX | The portfolio register plus the renewal calendar in readable form. |
| **Per-Contract Detail** | DOCX | One section per contract with its extracted obligations and dates. |
| **Renewal Calendar** | ICS | RFC 5545 iCalendar feed. Import into Outlook or Google Calendar to surface upcoming renewal decisions with reminders. |
## What this will not do
* Send notice-of-non-renewal or termination letters to counterparties on your behalf.
* Sync directly with your contract-management system, calendar, or finance ERP for live reminders. The ICS is an export, not a live connection.
* Track amendments or side letters that were not part of the upload, or notice your counterparty has sent.
* Replace counsel review for the final decision to terminate, renegotiate, or let an agreement auto-renew.
* Confirm whether a missed notice deadline has waived your termination right under the contract's exact wording.
## Related
Review the agreements before they are signed and tracked.
Dated events across a matter rather than obligations across a portfolio.