AI for Your Firm’s Whole Matter: Research, Drafting, Review, and Management
Give every lawyer in your firm AI research, drafting, document review, and collaborative matter workspaces, with 4 team roles, 8 built-in Skills playbooks, role-based access, and usage analytics.
The Problem Law Firms Face Today
Associates Redo Research That Partners Already Did
Research stays siloed in individual accounts. A junior associate spends 4 hours finding precedents that a partner already identified last quarter on a similar matter. Firm-wide knowledge never compounds.
Per-Seat Licensing Eats Into Margins
Traditional legal databases charge steep per-seat fees. A 20-lawyer firm can spend tens of thousands of dollars per year on research subscriptions alone - and half the seats go underused.
No Visibility Into Research Productivity
Managing partners cannot see which teams are most active, which associates need training, or whether the firm is getting ROI from research tools. Usage data simply does not exist.
Onboarding New Associates Takes Months
New hires spend weeks learning complex query syntax for traditional databases. During that ramp-up period, their research output is slow and their billable hours suffer.
Client Intake Lacks Standardized Workflows
Each partner runs client intake differently. There is no consistent process for conflict checks, engagement letter review, or initial matter assessment across the firm.
Billing for Research Time Is Hard to Justify
Clients push back on research hours. Without data showing how much time AI saved versus manual methods, firms cannot defend their research billing or demonstrate efficiency gains.
How Vaquill AI Helps Law Firms
Collaborative Matter Workspaces
Organize all research, documents, and AI conversations by matter. Every piece of work is searchable and shareable within the team.
- ✓Create unlimited matters with dedicated workspaces
- ✓Share documents, research threads, and AI conversations within teams
- ✓Full conversation history preserved and searchable per matter
- ✓Organize with folders, tags, and custom structure
4-Level Role-Based Access Control
Owners, Admins, Members, and Viewers - granular control over who can create, edit, view, and manage firm resources.
- ✓Owner: full control including billing and team management
- ✓Admin: manage members, matters, and organization settings
- ✓Member: create matters, upload documents, run research
- ✓Viewer: read-only access for clients or external counsel
8 Built-in Skills Playbooks
Pre-configured research workflows for common firm tasks. Associates follow guided playbooks instead of starting from scratch.
- ✓Contract Review, NDA Triage, Risk Assessment, Compliance Check
- ✓Case law research with citation mapping built in
- ✓Document summarization and key clause extraction
- ✓Consistent output quality regardless of who runs the playbook
Usage Analytics & ROI Reporting
Dashboards showing per-user activity, per-team productivity, and time-saved metrics to justify research spend to partners and clients.
- ✓Per-user and per-team usage dashboards with activity trends
- ✓Query volume, document uploads, tool usage, and time-saved metrics
- ✓Identify training opportunities for underperforming teams
- ✓Generate ROI reports for managing partners and client billing justification
How It Works
Get started in minutes, not weeks.
Set Up Your Firm Organization
Create your organization, invite team members by email, and assign roles (Owner, Admin, Member, Viewer).
Create Matter Workspaces
Create a workspace for each matter. Assign team members and upload relevant documents.
Research Using Playbooks
Associates use the 8 built-in Skills playbooks for guided research. All work is automatically organized within the matter.
Track Usage & Report ROI
Managing partners monitor usage analytics, identify productivity patterns, and generate reports for client billing.
Questions from Law Firms
How does role-based access prevent associates from seeing partner-only matters?
Members only see matters they are explicitly assigned to. Owners and Admins control matter-level access. You can also create separate organizations for different practice groups with completely isolated data.
What are the 8 built-in Skills playbooks?
The playbooks include Contract Review, NDA Triage, Risk Assessment, Compliance Check, Case Law Research, Document Summarization, Key Clause Extraction, and Legal Question Answering. Each provides a guided workflow so associates produce consistent output.
Can we track how much time AI research saves compared to manual methods?
Yes. The usage analytics dashboard tracks query volume, tool usage, and session duration per user. You can compare research throughput before and after adoption to calculate time savings and justify ROI to managing partners.
How does team pricing work?
Pricing is per seat and published: Vaquill AI In-House Counsel bills per user per month, with no long-term contract and no per-matter or per-search fees. Pricing scales with the number of seats, and annual billing saves about 17%. Firms with 50+ seats or custom deployment, security, and SLA needs can move to Enterprise.
Can we onboard a new associate in a day instead of a month?
Yes. Vaquill AI uses plain-English queries - no complex Boolean syntax to learn. New associates ask questions in natural language and follow the guided Skills playbooks. Most users are productive within their first session.
Is firm data isolated from other organizations on the platform?
Complete isolation. Your documents, research threads, and AI conversations are encrypted and stored separately from every other organization. Data is never shared across organizations or used for AI training.
Equip Your Firm with the Full Legal AI Platform
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